How to Use ChatGPT and Save Time

What Is ChatGPT and How Can It Help You Save Time?

ChatGPT is an advanced artificial intelligence (AI) tool created by OpenAI that can understand and generate human-like responses across a range of tasks. It’s not just a chatbot—it’s a virtual assistant capable of helping you write emails, summarize documents, solve math problems, brainstorm ideas, and even automate parts of your workflow.

Saving time with AI doesn't mean replacing your job—it means making space to focus on what matters most. Whether you're swamped with emails, stuck drafting repetitive content, or juggling multiple tabs to research a topic, ChatGPT helps by delivering instant results, reducing mental load, and making your workflow more efficient.

And with the integration of GPT-4o in Circles.AI, these time-saving benefits are now accessible to everyone on a Circles mobile plan—no need for a separate ChatGPT subscription.

Writing Faster with AI – Save 1 to 2 Hours Weekly

AI tools can reduce the time you spend brainstorming and writing from scratch. Instead of staring at a blank document, you can prompt ChatGPT to write a rough draft, then refine it.

Use cases:

• Blog post outlines

• LinkedIn updates

• Product descriptions

• Meeting summaries

Sample prompt:

“Write a LinkedIn post summarizing the key points from today’s team meeting.”

Instead of drafting from scratch, you'll have a complete post in seconds. This is especially useful for marketers, founders, and content creators.

Time saved: 15 to 20 minutes per post. Over a week, that adds up to hours.

Planning Projects and Brainstorming – Save 30 Minutes Per Session

Whether you're launching a product, managing a team, or studying for exams, planning can take time—especially when you're not sure where to start. ChatGPT can act as a brainstorming partner that never gets tired.

How to use it:

• Ask for project plans or timelines

• Break down complex goals into manageable steps

• Generate task lists based on your objectives

Sample prompt:

“Help me create a 4-week content marketing plan for a SaaS startup.”

ChatGPT will suggest tasks, deadlines, tools to use, and more—saving you from manual planning and giving you a starting point.

Time saved: 30 to 45 minutes per brainstorming session.

Rewriting and Rephrasing – Save 10 Minutes Per Paragraph

Need to improve tone or tailor your message to a specific audience? ChatGPT can take your existing content and rephrase it to suit different tones—formal, persuasive, concise, or creative.

Sample prompt:

“Rewrite this paragraph to sound more professional: [Insert paragraph]”

You can also ask it to:

• Shorten copy for social media

• Convert technical language into layman’s terms

• Simplify legal or financial jargon

Time saved: 10 minutes per paragraph, especially when tailoring content for different formats.

Creating Study Notes or Flashcards – Save 1 to 2 Hours of Revision Time

Students and professionals preparing for exams or certifications can use AI to quickly convert dense material into study-friendly formats.

How to use it:

• Upload long documents or textbook extracts

• Ask for summaries in bullet form

• Generate flashcards from study guides

Sample prompt:

“Create 10 flashcards based on this chapter of my biology notes.”

Instead of making them manually, you’ll have ready-to-use questions and answers in seconds.

Time saved: 1–2 hours per subject, per week.

Automating Daily To-Do Lists and Schedules – Save 15 Minutes Per Day

Staying organized takes effort—but with ChatGPT, you can generate to-do lists or daily schedules based on your goals or calendar.

Sample prompts:

• “Plan my workday from 9 am to 6 pm with 3 breaks”

• “Generate a to-do list for preparing a job application”

Use this feature every morning or Sunday night to get a head start on your week.

Time saved: 15–20 minutes daily just in planning.

Drafting Contracts, Proposals, and SOPs – Save 1 to 3 Hours Per Document

Professionals in HR, admin, legal, and operations can use ChatGPT to draft basic contracts, proposal templates, or internal SOPs.

Sample prompts:

• “Create a freelance contract template for a graphic designer”

• “Draft a standard operating procedure for onboarding remote employees”

You’ll still want to review with legal counsel—but the initial draft is already prepared.

Time saved: 1 to 3 hours, especially when starting from a blank document.

Making Presentations – Save 30 Minutes on Each Deck

You can use ChatGPT to generate outlines, bullet points, or talking points for PowerPoint or Google Slides presentations.

Sample prompt:

“Outline a 10-slide pitch deck for a startup raising seed funding.”

Pair the outline with a tool like Canva or PowerPoint Designer and you’ll have a professional-looking deck in no time.

Time saved: 30 to 45 minutes per presentation.

Creating Spreadsheets and Formulas – Save 20 Minutes on Excel Tasks

AI can help you write formulas, sort data, or even analyze it if you use GPT-4o’s code interpreter or plug in CSV files.

Examples:

• “Write an Excel formula to calculate monthly growth rate”

• “Sort this data set into categories”

If you struggle with Excel or Google Sheets, this can be a massive time-saver—especially in data-heavy roles.

Time saved: 20 to 30 minutes per spreadsheet task.

Translating Text – Save 10 Minutes Per Paragraph

Need to communicate across languages? ChatGPT offers fast and accurate translation for basic content across major languages.

Sample prompt:

“Translate this product description from English to Mandarin.”

For professional or localized translations, still consult a human translator—but ChatGPT gets you 80–90% of the way there.

Time saved: 10 minutes or more per translation task.

Access Premium GPT-4o on Circles Mobile for Free

Most users pay a monthly subscription to use GPT-4o. But Circles.Life gives customers full access at no extra cost.

You get:

• GPT-4o’s full features (voice, vision, code)

• Real-time plugin access

• No daily caps or timeouts

• Free use via Circles.Life app

To unlock it:

1. Sign up for any Circles mobile plan (excluding data-only)

2. Download the Circles.Life app

3. Log in using your Circles mobile number

4. Start saving time instantly

No ChatGPT Plus subscription required.

Curating Content for Social Media – Save 2 to 4 Hours per Week

Creating consistent, engaging social media posts takes time—especially when you need to adapt your message to different platforms like Instagram, LinkedIn, X (formerly Twitter), and TikTok. AI can dramatically reduce the time it takes to plan, write, and schedule social content.

What you can ask ChatGPT:

• “Write a caption for a tech product launch with emojis and a CTA.”

• “Generate 5 content ideas for TikTok about healthy living.”

• “Convert this blog into a LinkedIn carousel outline.”

You can also ask ChatGPT to generate a weekly or monthly content calendar. Combine it with tools like Buffer, Canva, or Notion to get a full content system running in a fraction of the time.

Time saved: 2–4 hours per week, depending on frequency of posting.

Comparing Products, Services, or Travel Options – Save 30 Minutes per Decision

When faced with too many options—whether it’s choosing a travel plan, comparing phones, or deciding between productivity tools—AI can speed up the research and decision-making process.

Sample prompts:

• “Compare iPhone 15 Pro and Samsung Galaxy S24 in a table format.”

• “List the pros and cons of Notion vs Evernote.”

• “Plan a budget 5-day trip to Tokyo from Singapore with hotel options.”

Instead of opening dozens of tabs, ChatGPT can consolidate the information into a simple comparison or checklist.

Time saved: 30 minutes per major purchase or trip decision.

Preparing for Interviews or Presentations – Save 1 to 2 Hours of Practice Time

Whether you're presenting a pitch, going for a job interview, or preparing for a school oral exam, ChatGPT can act as your practice coach or simulated interviewer.

How it helps:

• Generates potential questions and follow-up prompts

• Helps refine your elevator pitch

• Provides feedback on your answers or slide flow

• Rephrases complex content into speaker-friendly formats

Example:

“Simulate a job interview for a digital marketing role with common questions and feedback.”

Time saved: Up to 2 hours of rehearsal and preparation, especially for first-time presenters.

Automating Routine Replies or Messages – Save 1 Hour Per Week

Do you find yourself writing the same kinds of replies every week? Whether it’s customer support, internal approvals, or feedback responses, ChatGPT can draft these messages for you in seconds.

Use cases:

• Thank-you messages

• Support ticket responses

• Client onboarding emails

• Meeting follow-ups

You can store reusable prompts or templates and just change key details when needed.

Time saved: 1 hour or more per week for team leads, sales professionals, or anyone handling multiple correspondences.

Managing Event Planning – Save 1 to 3 Hours per Event

Planning an event, even a small one, requires coordination, budgeting, scheduling, and communication. ChatGPT can function as your assistant, helping to outline the entire process in minutes.

Tasks AI can handle:

• Creating checklists (e.g., venue booking, guest list, menu, decor)

• Drafting invitation emails

• Suggesting vendors or venues based on your location

• Outlining event timelines

Prompt example:

“Help me plan a birthday dinner for 20 people on a $500 budget, including a checklist and timeline.”

Time saved: 1–3 hours depending on the event’s scale.

Writing Job Descriptions or CVs – Save 1 Hour per Draft

Whether you're hiring or job hunting, writing tailored job descriptions or resumes can be time-consuming. ChatGPT helps by instantly formatting and tailoring content based on roles or industries.

Use cases:

• Write compelling job ads for LinkedIn or Indeed

• Tailor your CV to a specific role or company

• Generate professional bios or cover letters

Prompt example:

“Update my CV for a senior UX designer role at a fintech company.”

Time saved: Up to 1 hour per CV, especially useful for HR managers, freelancers, or job seekers.

Conducting Research and Competitor Analysis – Save 2 to 4 Hours per Project

For marketers, founders, and students, gathering data and analyzing trends can take hours. GPT-4o can scan publicly available data, websites, and documents (via plugin access) and summarize insights quickly.

Examples of what it can do:

• Compare features and pricing between competing products

• Summarize recent news about a competitor or industry

• Extract data points and key statistics from reports

Prompt example:

“Give me a SWOT analysis of Grab vs Gojek in Southeast Asia.”

Time saved: 2 to 4 hours per research brief.

Building AI-Generated Marketing Funnels – Save Days of Manual Work

Instead of hiring multiple freelancers or building everything from scratch, ChatGPT can help you generate entire funnels—including ad copy, landing page content, email sequences, and CTAs.

Full funnel output includes:

• Awareness: Ad headlines and social posts

• Consideration: Landing page copy, benefit lists

• Decision: Email automation flows and retargeting messages

Prompt example:

“Create a 3-step marketing funnel for a fitness app targeting Gen Z users.”

Time saved: Several hours to days, especially for solopreneurs and digital marketers.

Supporting Team Collaboration and Communication – Save 30 Minutes per Meeting

AI tools like ChatGPT can streamline internal communication by drafting agendas, summarizing meeting notes, and turning ideas into action steps.

Use cases:

• Drafting async updates or Slack summaries

• Rewriting action items from a meeting transcript

• Creating status update templates

Prompt example:

“Summarize this Zoom meeting transcript into action items for the marketing team.”

Time saved: 30 minutes or more per team sync, especially in remote teams.

Final Thoughts: AI Is the Ultimate Time-Saver—If You Use It Right

AI tools like ChatGPT are more than just novelty—they’re real solutions to everyday time challenges. Whether you’re trying to work smarter, study more efficiently, or reduce digital clutter, ChatGPT provides the speed, intelligence, and flexibility you need to get things done faster.

Here’s what you can start doing today:

• Write and edit faster

• Organize your day without a second app

• Review long documents in minutes

• Automate common admin tasks

• Use plugins for real-time data or calculations

• Save hours with CirclesAI instead of paying for ChatGPT Plus

Time is your most valuable resource. Why not use AI to protect it? Start your productivity journey with CirclesAI now. Explore Circles Plans with Free GPT-4o Access!